Procedures

Please note that the admissions process is somewhat different for new students than it is for current/returning students.  Please familiarize yourself with the appropriate sequence of events that is applicable to your specific situation.

The Application (New and Returning Students)
Please download the Enrollment Application for 2012-2013.  You may either print the application and complete it by hand and return it to the school by mail, e-mail, fax, or hand delivery.  Regardless of the means by which you submit the application, please call the school to confirm receipt.  If, on the other hand, you wish to complete the application online you will have two options following completion.  You may either submit via e-mail using the appropriate tab at the upper right corner of the application or you may choose to print the completed application and return it to the school by mail, e-mail, fax or hand delivery.  Again, please confirm receipt and note that the deadline for application submission is March 15th.

Random Public Lottery (New students only)
If the number of applicants exceeds the number of available spaces for any grade level, the school is required, by law, to hold a random, public lottery to fill the available spaces.  Numbers associated with a student’s name are chosen at random.  Once a number is called, the student whose name is associated with that number is placed into an available space in the appropriate grade level.  This continues until all available spaces are filled for each grade level.  Once a grade level is full, a waiting list is generated based on the order in which subsequent numbers are called.  The lottery process continues until each number has been chosen.  State and federal guidelines exempt certain students from the lottery process.  Siblings of current students at the school are not required to participate in the lottery.  Also excluded are the children of founding members of the school and students of faculty (not to exceed 10% of enrollment).

Note:  For the 2012 – 2013 school year, there were more applicants than available spaces and a lottery was held on March 29th at 4:00 p.m.  Applicants were not required to be present to secure an available space.

Acceptance Letters (New students only)
Following the lottery, students who have been accepted will be notified by mail.  Notifications for the 2012-2013 school year were mailed on Wednesday, April 11th.  If you were not at the public lottery and have not been provided with an acceptance letter, please feel free to contact the school to determine your position on the waiting list.

Intent to Enroll forms (New and Returning Students)
Students who are mailed acceptance letters will also receive an “Intent to Enroll” form.  Current students who are returning will bring these forms home with them on Friday, April 13th.  This form must be completed and returned to the school no later than the April 30th deadline.  It is important that students commit at this time so that appropriate planning for the school year can commence and so that any available spots may be offered to those on the waiting lists.

Online Student Enrollment (New students only)
Once a new student returns their “Intent to Enroll” form they will be sent an access code, via e-mail, from enrollmystudent.com that will allow parents to login and provide the school with important information about students via a series of online forms.  These forms will take about 15 minutes to complete and it is important that they are filled out accurately and completely, as this information is critical to state reporting requirements for the school.  Please call one of the provided phone numbers in the e-mail from enrollmystudent.com should you have any technical difficulties, or questions, when it comes to completing the online forms.  The deadline to complete the online student enrollment is May 15th.

Enrollment Registration Packet (New and Returning Students)
These are a series of important forms that must be downloaded, completed, and returned to school prior to May 15th by all students who will be attending AEA for the 2012-2013 school year.  The forms will be available for download by April 30th.  Should you have any questions regarding any of the forms please do not hesitate to contact the school.

Mandatory Information Meeting (New and Returning Students)
There will be a mandatory meeting for all students (and at least one parent/guardian) at 7:00 p.m. in the school’s multi-purpose room (MPR) on May 10th.  Administrators, teachers, students, and parents will be on hand to deliver important information about the upcoming school year as well as answer any questions that you might have.